Do you have previous experience working in administration, customer service, HR, or back office? Would you like to start or grow your career in a truly multicultural environment?

Our client is looking for an Administrative & Contracting Assistant with strong organizational and interpersonal skills to join their international Shared Services Centre in Barcelona.

Your responsibilities and impact in this role will be:

• Support the full contract lifecycle for contractors and freelancers across Europe.
• Prepare, review, and manage contracts, ensuring compliance with work permits and certifications.
• Gather, review, and manage candidate and client information, ensuring accurate entry into ERP and other systems.
• Support onboarding of contractors: guiding them through portals, pay slips, and invoicing procedures.
• Handle client invoicing: upload invoices to customer portals, reconcile receivables with candidate bills, and manage self-billing processes.
• Identify and solve invoice discrepancies in collaboration with finance and collections teams.
• Provide accurate and timely responses to candidate, client, and consultant queries.
• Generate reports for business needs (contracts, invoices, reconciliation, etc.).
• Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.
• Perform additional administrative or middle-office ad hoc tasks to support the team.

 

Skills, qualifications and interests you need to succeed in this role:

• You have a native level of Dutch and speak English fluently (German is a strong plus).
• You hold a degree in Business Administration or similar (or equivalent experience).
• You bring 1–3 years of experience in customer service, HR, back office, billing, or a shared service center environment.
• You are confident using Excel and comfortable with systems like Salesforce, Oracle, or other ERP tools.
• You are proactive, detail-oriented, and solution-driven with strong problem-solving skills.
• You have excellent communication and organizational skills.
• You can manage deadlines, adapt to changing priorities, and remain calm under pressure.
• You enjoy working both independently and as part of an international team.

 

What’s in it for you?

• Benefits including meal vouchers, pension plan, life insurance, and well-being activities.
• Career development opportunities within an international SSC.
• A dynamic, multicultural environment with 40+ nationalities represented.
• A company with a strong global reputation in administration and shared services.
• Start date: ASAP

Not the best fit? We also have other opportunities for Dutch-speaking professionals in Spain, or send us your CV to be considered for future projects.