We are looking for a Middle Office Specialist to join our Shared Services Centre in Barcelona, where you will play a key role in supporting contractors and freelancers across Europe.

Your responsibilities and impact in this role will be:

• Support the full contract lifecycle for contractors and freelancers, with a focus on Interim Management.

• Prepare, review, and manage contracts, ensuring all documentation, work permits, and certifications are accurate.

• Create and maintain candidate and client master data in ERP and other systems to ensure timesheets, invoicing, and reconciliation are accurate.

• Support onboarding of contractors, guiding them through portals, pay slips, and invoicing procedures.

• Handle client invoicing, including uploading invoices to portals, reconciling receivables, and managing self-billing processes.

• Identify and resolve invoice discrepancies in collaboration with finance and collections teams.

• Provide accurate and timely responses to candidate, client, and consultant queries.

• Generate reports for business needs, including contracts, invoices, and reconciliation data.

• Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.

• Perform additional administrative or middle-office ad hoc tasks to support the team.

Skills, qualifications, and interests you need to succeed in this role:

• Fluency in German and English is essential; additional EU languages, especially Spanish, are a plus.

• 1–3 years of experience (or more) in customer service, HR, back office, billing, or shared service center operations.

• Proficiency in Excel and comfortable using systems such as Salesforce, Oracle, or other ERP tools.

• Strong attention to detail, accuracy, and a solution-oriented mindset.

• Excellent communication, organizational, and problem-solving skills.

• Ability to work under pressure, manage deadlines, and adapt to changing priorities.

• Team player with the ability to work independently and take initiative.

What’s in it for you?

• Competitive salary

• Benefits including meal vouchers, pension plan, life insurance, and well-being activities.

• Career development opportunities within an international Shared Services Centre.

• Dynamic, multicultural environment with over 40 nationalities represented.

• The chance to contribute to optimizing processes and providing exceptional support to high-level professionals.

Start date: ASAP